VNR VIGNANA JYOTHI INSTITUTE OF ENGINEERING & TECHNOLOGY
ALUMNI ASSOCIATION, HYDERABAD.

 

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I.    NAME:

The name of Society shall be “Vallurupalli Nageswara Rao Vignana Jyothi Institute of Engineering & Technology” in short “VNRVJIET Alumni Association” and the above title shall be irrevocable.

II.    OFFICE:

The Registered Office of the association is located at VNR Engg. College or in any place as decided by the Executive Committee by informing to the concerning authorities.

III.    THE AREA OF OPERATION:

The VNRVJIET Alumni Association” may have activities extended anywhere in India.

IV.    AIMS AND OBJECTIVES OF THE ALUMNI ASSOCIATION:

The VNRVJIET Alumni Association is a Voluntary Organisation formed with the following aims and objectives:

1.    To maintain and update contacts of Alumni.
2.    To conduct meetings regularly at least once in a year.
3.    To communicate the college events periodically to the Alumni.
4.    To invite the Alumni to visit the campus and take their suggestions for the future improvement of the Institute.
5.    To request the Alumni to extend their contributions towards the development of the Institute.
6.    To take up help of Alumni guidance towards higher education.
7.    To take Alumni guidance towards higher education.
8.    To conduct seminars, workshops with the support of Alumni.
9.    To help the poor and bright students with the help of Alumni.
10.To help the unsettled Alumni with the support of
     Alumni.
11.    To promote professional knowledge of its members by publicizing newsletters, journals and conducting scientific conferences, workshops and seminars.
12.    To do all other such things as the Association may consider necessary.


V.    The names addresses, occupations and designations of the present member of the Executive Committee to whom the management of affairs of the Vallurupalli Nageswara Rao Vignana Jyothi Institute of Engineering & Technology Alumni Association are entrusted as required under Section 2 of the SOCIETIES REGISTRATION ACT XXXV of 2001 are as follows:

Sl.No.    Name of the person & Address    Age    Designation    Address
               
               
               
               
               
               
               
               
               
               
               

VI.    CERTIFICATES:

i)    CERTIFIED that Association is formed with no profit motive and no commercial activity is involved in the regular working.
ii)    CERTIFIED that this Association would not engage in any kind of agitational activities to ventilate its various kinds of grievances.
iii)    CERTIFIED that no office Bearer of the Association will paid any remuneration from the funds of the association.
iv)    CERTIFIED that signatures of the members in the bye-laws are genuine.

VII.    DELCARATION:

We the following are formed VNRVJIET Alumni Association Under the ANDHRA PRADESH SOCIETIES REGISTRATION, act xxxv OF 2001.  We bound to the rules regulations of the society.

Sl.No.    Name of the person     Designation    Signature
           
           
           
           
           
           
           
           
           
           
           

WITNESS:        NAME AND ADDRESS            SIGNATURE

1.

2.

Rules and Regulations of
VALLURUPALLI VIGNANA JYOTHI INSTITUTE OF ENGINEERING & TECHNOLOGY ALUMNI ASSOCIATION, HYDERABAD.

1.    NAME:

The name of Society shall be “Vallurupalli Nagaeswara Rao Institute of Engineering & Technology Alumni Association, Hyderabad” in short VNRVJIET Alumni Association” and the above title shall be irrevocable.


2.    OFFICE:

The Registered office of the association is located at Vignana Jyothi Engineering College or in any place as decided by the Executive Committee by informing o the concerning authorities.

3.    Aims and objectives:

The aims and objectives of the VNRVJIET Alumni Association are setout fully in the Memorandum of Association.

4.    Membership: The membership shall be of the following: Categories namely.

(A) LIFE              (b) ORDINARY

(a) Life Members:
      
      A life member shall be an individual subscribing a sum of Rs.         /- at a time.

(b) Ordinary Members:
     
       Any person, who is an old student of Vallurupalli Vignana Jyothi Institute of Engineering & Technology, Hyderabad is eligible to become an ordinary membr of the Association by paying an annual subscription of Rs. 100/-.  A member enrolled at any time of the year shall pay full subscription for the year irrespective of the date of enrollment.

5.    Termination of Membership:

The membership of any category shall be liable for termination by a simple majority vote and on report of the Executive committee that

(a)    Any member may resign from the membership of the Association at any time by written notice to the Secretary of the Association after paying all the subscription dues and the membership shall terminate on acceptance of the resignations by the Executive Committee.
(b)    Any member whose subscriptions are in arrears for over three years shall automatically ceased to be a member from the first March of the third year.  Such persons can revive their membership on payment of all arrears due with a penalty of Rs. 100/-.
(c)    The Executive Committee has the right to ask for an apology or resignation of any member whose conduct is prejudicial to the interest of the Association.
(d)    Any member can expelled for such conduct at an extra ordinary Executive Committee Meeting with the required quorum.

6.    VNRVJIET ALUMNI ASSOCIATION:

All life members shall form into Association herein after known as VRNVJIET Alumni Association.
 
7.    General Body:

All members refer to in the above clause No.6 shall constitute the General Body of the Association and shall meet at least once in a year.
i)    Consider and pass the annual report with the audited accounts and statements, which shall related to the period from 1st April to 31st March of Calendar year.
ii)    Consider and pass the Budget for the ensuring year.
iii)    Appoint an auditor for the ensuring year and to fix his remuneration for the same.
iv)    To elect the office bearers and members of the Executive Committee.

8.    Extra-Ordinary Meeting:

The President may convene an extraordinary meeting of the Executive Committee on the written requisition of not less than one fourth of the members of the Executive Committee or on the basis of special resolution of the Executive Committee.  Every requisition so made by the members shall express the object for which the meeting proposed to be called and shall be left at the address of the Association.
Upon receiving any such re-question, the President shall forth with convene a meeting of the Executive Committee.  At all extra ordinary meetings no subject to other than stated in the notice or the re-question as the case may be shall be discussed except with the permission of the president.

9.    Functions of the Executive Committee:

(a)    To exercise general control over the affairs of the Association and give guidance to it.
(b)    To pass the annual report and audited accounts of the Association for publication.
(c)    To pass the annual budget of the Association.
(d)    To frame rules and bye-laws for the Association.
(e)    To present the Association in its correspondence with the Government or any public body.
(f)    To take necessary legal steps or direct to the taking of such steps in the interest of the needs.
(g)    Generally to do all work relating to the affairs of the Association not otherwise provided for:
(h)    To adopt such other measures as would promote the above mentioned or similar objects for which the Association is founded.

10.    MANAGEMENT OF THE ASSOCIATION:

(a)    The management of the Association shall be vested with eight founder members that shall serve for life.
(b)    The office Bearers of the Association shall be from among the founder members themselves and their term shall be FIVE years.
(c)    If the place of the founder members falls vacant due to resignation, instance of death that place shall be filled in by the remaining founder member unanimously.
(d)    The entire property (NIDHI) of the Association shall vest with the Executive Committee.

11.    OFFICE BEARERS:

(a)    The Executive Committee shall have EIGHT members with the following office bearers:

i) President  ii) Vice President    iii) General secretary    iv) Joint Secretary       v) Treasurer
Vi) Members -2

(b)    The Executive Committee shall be empowered to appoint sub-committee and Research Advisory Committees for specific purposed of activities of the Association.
 
12.    FUNDS OF THE ASSOICATION:

The Society shall be competent to raise funds for its working in one or all of the following ways.

a)    Membership and Admission Fees.
b)    Grants made by central, state Government and           
Abroad.
c)    Grants, Aid loans, and service charges.
d)    Receipts of the society from other sources.
e)    Contribution from members and for the
implementation of the activities.
f)    The Funds shall be spent only for the attainment of
the objects of the Association only and no portion there shall be paid or transferred directly or indirectly to any of its members through any means.

13.    MEETING OF THE EXECUIVE COMMITTEE:

(a)    Executive Committee shall meet as and when necessary but shall meet at least twice a year, May and October every meeting of the executive committee shall be president over by the president, in his absence them members shall choose one amongst from present to preside over the meeting.
(b)    All questions at any meetings of the Association shall be determine as well as possible unanimously are by a majority of votes, every member of the executive committee shall have one vote, in case of the and equality of votes, the president of the meeting shall have a casting vote in addition of his ordinary vote.

14.    QUORUM:

(a)    The Quorum for the “General Body” shall 2/3rd of its members.
(b)    The Quorum for the “Executive Committee” shall be five.

15.    MEETING:

Every notice calling a meeting of the Executive committee shall indicate the date, time and place at which such meeting will held and shall be secured upon every member not less that fourteen days before the day appointed for such meeting.

16.    DUTIES OF OFFICE BEARERS:

(a)    Duties of the President:

1)    To preside over the meeting of the Executive Committee and General Body.
2)    To raise the necessary finances and exercise full control and supervision over finances and administration of the Association.
3)    To supervise the activities of the Association.
4)    To appoint, dismiss or suspended staff members of the Association if he recommendation of executive committee.
5)    Control direct and supervise all activities and do all acts are necessary effective implementation. Deal with cash, accounts, records and documents of “VNRVJIET Alumni Association”.
6)    In the finances matter the present shall operate bank accounts in the name of the Association.
7)    To draw and make accept endorse and discount checks notice all their negotiable instruments for the purpose of the Society.
8)    Can appoint officer for the smooth function of the Society on permanent / Temporary basis.
9)    The president make appoint Sub-Committee as he deems fit for implementation of the activities.
10)    The president shall be competent to appoint the staff for the society.  The president shall be competent to sue or shall be liable to be sued on behalf of the society.

(b)    Duties of Vice-President:

            The Vice- president in all aspects co-operates with
            the president in connection with the welfare of the
association.  And preside all meetings in the absence of the president.

(c)    Duties and Functions of the Secretary:

1)    The Secretary shall have full authority to carry on the General day-to-day administration of the “VNRVJIET Alumni Association” carry out of all the policies, plans and programmes of work initiated, laid down or approved by the Executive Committee.
2)    Carry on correspondence on behalf of “VNRVJIET Alumni Association” and empower any one to do so.
3)    When it is necessary on written instructions from the president the secretary shall deliver meetings.  He is in-charge of the notice call and proceedings of the meetings.
4)    Generally do all such things as the Executive Committee may decide.

(d)    Duties of Joint Secretary:

The joint secretary in all aspects co-operates with the secretary in connection with the welfare of the association.  And take charge in the absence of the secretary.

 
(e)    Duties of Joint Secretary:

All the members shall assist to the president and secretary of the Association in day to day work.

17.    CONSTITUTION OF THE SUB-COMMITTEES:

        The Executive committee may by resolution appoint:

(a)    Sub-committee for such purposes and with such powers as the Executive committee may think fit;
(b)    Advisory board consisting of persons who need not be members of the Association with such Advisory functions as the Executive Committee may think proper.

18.    Bye-Laws:

The Executive Committee shall have powers to make such bye-laws as they deem fir for regulation of the business of the Association and in particular with reference to the preparation and sanction of the Budget estimates, the sanctioning of expenditure, entering into contracts and investments of association.

19.    Amendments of Alterations etc:

No amendment or alteration shall be made in the constitution and Rules & Regulations of the Association unless it is voted by 3/5th of the members present at a meeting specifically convened for the purpose and without the prior approval of the income Tax commissioner, A.P. and confirmed by 3/5th of the member present at a second special meeting as provided in the societies Registration Act of 2001.

 
20.    Business by Circulars:

    Any business which it may be necessary for the Executive Committee transact (except such as may be placed before its annual meeting) may be transacted by circulation among all its members and any resolution so circulated and approved by a majority of the members sign the circular shall be as effective and binding as if such resolution had been passed at a meeting of the executive committee.  Provided that however, atleast five members consisting of three office bearers and to committee members have recorded their view   on the resolutions.

21.    Bankers and Accounts:

(a)    The bankers of the Association shall be decided by the executive committee.  All funds shall be paid into the Association Account with side banker and shall not be withdrawn except by means of a cheque signed by president and Treasurer of the Association as may be duly emproved in this behalf by the Executive Committee.
(b)    The accounts of the Association shall be audited by a qualified.  Auditor and Aditors appointed by the General Body, the nature of audit to be applied and the detailed arrangements to be made in regard to the form of accounts and their maintenance and the presentation of the accounts shall be decided by the Executive committee in consultation with the Auditors.

22.    Acceptance of Domations Etc:

        The Executive Committee may accept the management of the any endowment fund trust fund or subscription or donations.

 
23.    Official year:

        The financial year of the Association shall be from 1st April to 31st March.

24.    Delegation of powers to the President and Secretary:

        The Executive Committee may by resolution to the president and or the Secretary such of its powers for the conduct of business as it may think fit.

25.    LIABILITY:

        The Executive Committee shall be liable to discharge the debts etc. if any.

26.    Winding up:

        In case the Association decides to wind up its activities then the properties and funds of the Association that will remain after full satisfaction of the liabilities of the Association will be transferred or paid to some other institution with similar aims and objects only.  They will be determined by the votes of 3/5th of the members of the Association present personally or by proxy at the time of second special General Body meeting in accordance with the Andhra Pradesh societies Registration Act XXXV of 2001 will be scrupulously followed.
 
CERTIFICATE

CERTIFIED that this is a correct copy of the Rules and Regulations of “VNRVJIET Alumni Association” which is certified by the persons of the Executive Committee.


Sl.No.    Name of the person     Designation    Signature
           
           
           
           
           
           
           
           
           
           
           





WITNESS:        NAME AND ADDRESS            SIGNATURE

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